Ekeko is ERP and CRM software for Belgian self-employed people and SMEs. It brings quotes, invoices, planning, work orders, stock, a webshop and customer contact into one system, with workflows you draw yourself and AI that does the paperwork.

Is Ekeko meant for a company like mine?

Ekeko is made for small and mid-sized Belgian companies that send people out to work on site, such as installers, cleaning firms and green maintenance companies. Quotes, planning, work orders, invoices and purchasing sit in one system, so the office and the technicians work from the same data.

How do I get started?

Register with your email address and add your company details, or look them up in the company register. We then contact you to finish the onboarding. Your 30-day free trial starts once your account is activated and needs no payment. You work in your browser, so there is nothing to install. If you would rather see Ekeko first, book a demo.

Do I have to retype my customers and articles when I switch?

No, you load your own lists from CSV or Excel with the import wizard, for example customers, contacts, suppliers, articles, locations and assets. Ekeko checks every row before anything is imported, and you can run an import again later to update records that already exist.

What does the AI do on its own?

The AI drafts and reads, and nothing reaches a customer unless you send it or you set a rule that does. It drafts quote lines from your catalogue, reads a supplier's confirmation and writes reply drafts. Anything that cannot be undone waits for your confirmation.

No, the price per user includes every module, so CRM, quotes and invoices, field service, webshop and bookkeeping are all covered. Modules can be switched on or off per company, so your team only sees the ones you use. The pricing page shows the current price per user.

One platform for your whole business

Not a click-through ERP where you do the work. Build the workflow once, with the help of AI, and quotes, invoices, scheduling and bookkeeping run themselves.

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Everything a growing SME needs, in one system

Contacts, companies, leads and deals in one view, with a timeline of every touchpoint.

From quote to digital signature to booked invoice, with VAT and Peppol.

Work orders, scheduling and an app for your technicians in the field.

Hours that are approved once and invoiced without retyping.

Stock booked at the shelf, so the system matches what is there.

A counter sale that reaches stock and invoice without retyping.

A webshop wired into your stock and invoicing, with smart AI search that finds products from a sentence.

Books that follow every invoice and payment, so nothing is typed twice.

Customer requests in one queue, with AI-drafted replies, macros and an on-call roster.

Customers track their quotes, invoices, assets and requests themselves.

The sales pipeline as a board with deal cards per stage, beside the activity timeline of a deal and the card of a lead.

CRMLearn more

Platform

The system that does the paperwork. Dictate a quote, turn an order mail into a draft, describe a workflow, ask where a warranty stands.

Quotes and work orders with AI

Quotes and work reports are drafted from what you say, so you only have to check them.

At the office you say what the job is, for example twelve solar panels, a 5 kW inverter and installation, and Ekeko drafts the lines from your own catalogue. On site the technician speaks the findings and a note for the customer, and the text goes onto the work order. Prices stay yours to set and nothing goes out until you send it. Without signal the technician keeps working and the phone syncs once there is a connection.

At the office

On site

Twelve solar panels with a 5 kW inverter, placed and inspected, for Zon & Zonen. Drafted, ready to review

OfferteOFF-2026/014Datum14/07/2026Geldig tot13/08/2026

Zon & ZonenUit CRMBTW BE 0641.882.145

Zonnepaneel 450 Wp12 × € 189,00€ 2.268,00

Hybride omvormer 5 kW1 × € 1.240,00€ 1.240,00

Plaatsing en keuring1 × € 850,00€ 850,00

Subtotaal€ 4.358,00

Btw 21%€ 915,18

Totaal€ 5.273,18

Orders by email

You stop retyping order mails into quotes.

When a customer mails an order to a sales mailbox you connected, Ekeko reads the mail and its attachment, finds the customer and your articles in your own data and prices the lines from your price list. A clear order becomes a draft quote. An unknown customer, an unclear line or an unverified sender waits in a review queue for you. Nothing is confirmed or sent without you.

Zon & Zonen. Hello, can you deliver twelve solar panels and a 5 kW inverter before 14 November? Our reference is ZZ-2291. bestelling-zz-2291.pdf. Drafted, ready to review

OfferteOFF-2026/014Datum14/07/2026Geldig tot13/08/2026

Zon & ZonenUit CRMBTW BE 0641.882.145

Zonnepaneel 450 Wp12 × € 189,00€ 2.268,00

Hybride omvormer 5 kW1 × € 1.240,00€ 1.240,00

Plaatsing en keuring1 × € 850,00€ 850,00

Subtotaal€ 4.358,00

Btw 21%€ 915,18

Totaal€ 5.273,18

Automation after the quote

A signature starts the follow-up and nobody retypes the quote.

When a customer signs a quote on screen, a workflow in Ekeko can create the work order, give a colleague the first task and send the customer a confirmation. The planner schedules the job, and the invoice is made from the accepted quote with every line copied.

Signed quote

Work orderCreated from the signed quote, ready to plan.
TaskA colleague gets the first task.
ConfirmationThe customer gets a confirmation mail.
InvoiceMade from the accepted quote, every line copied.

Workflow automation

The routine follow-up runs by itself, and you set it up with one sentence.

Write what should happen, for example a welcome mail and a task for your team when a new customer is added. Ekeko builds the flow and checks it, so you do not need a developer. You test it, adjust it and decide when it goes live.

Send a welcome mail and create a task for my team when a new customer is added. Built, ready to review

TriggerNieuwe klant toegevoegdEr gebeurt iets in het systeem

Stuur een welkomstmailActie

Maak een taak voor je teamActie

Answers from your own documents

Ask a question and get an answer you can check.

Ask a question in your own words, type it or dictate it, and attach a file if it helps. Ekeko answers from your documents and your data and shows the source, so you can check it. It only uses what your role is allowed to see.

Solar panel warranty

What warranty applies to the solar panels?

Steps (1)

The solar panels have 25 years of performance warranty and 10 years on the inverter and mounting system. The warranty starts on the day of installation.

Sources:Warranty terms.pdfp. 3

AI assistant. Check important answers.

Everything in one workspace

Modules built on each other, not a set of loosely stitched tools. Use what you need and switch on the rest later.

FAQ

Frequently asked questions

Ready to put your business on autopilot?

All you need is your email address. Your wallet can stay in your pocket.

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