Move one phase and the plan follows.
Each phase of a project is a work order with its own crew, dates and deadline. You link the phases, put people and machines on them, and follow the cost and margin of every site.
Ekeko for construction companies and contractors plans a project as a chain of phases. Each phase is a work order with its own crew, dates and deadline, and the timeline shows which phase decides the handover date. Once hours are approved, each project shows its cost and margin.
What's all in there?
A project ties every phase, crew and cost together, from the signed quote to the final invoice.
The timeline shows which phase decides the handover date.
Make each phase a work order, link them, and set a deadline on the last one. The timeline marks the chain that decides the end date and shows the slack on every other phase. Drag a phase and the ones behind it move along.
Without it: a late phase only shows when the next crew arrives at a site that is not ready.
Machines that need a certificate only go to people who hold it.
Put a whole crew on a job and book the machines it needs. If a machine needs an operator certificate, someone without a valid one cannot be put on it, and an expired certificate counts as missing. A machine booked twice asks you to confirm.
Without it: the certificate gets checked when someone remembers, and the same machine is promised to two sites.
Extra work is visible before the invoice goes out.
Crews add the extra work they find to the job's checklist. On a fixed-price job, booked hours and materials are listed beside the quote as possible extra work, and you choose whether to invoice them. Quote lines with planned time show hours booked against hours quoted.
Without it: the extra work gets done on site and never makes it onto the invoice.
Once hours are approved, each project knows its cost and margin.
The costing tab weighs approved hours, at what an hour costs you, and booked materials against what the work orders bill. Tag a supplier or subcontractor invoice line with the project and, once booked, it counts in the accounting result beside it.
Without it: you learn what a site earned when the accountant closes the books.
| Werkbon | Kost | Omzet excl. btw | Marge | Marge % |
|---|---|---|---|---|
WO-2026/0231Funderingen | € 9.420 | € 11.800 | € 2.380 | 20,2 % |
WO-2026/0236Ruwbouw | € 14.870 | € 19.500 | € 4.630 | 23,7 % |
WO-2026/0241Dak plaatsen | € 7.960 | € 10.200 | € 2.240 | 22,0 % |
WO-2026/0244Buitenschrijnwerk | € 3.900 | € 7.100 | € 3.200 | 45,1 % |
| Projecttotaal | € 36.150 | € 48.600 | € 12.450 | 25,6 % |
An advance can go out as soon as the quote is accepted.
Invoice a percentage or a fixed amount of the accepted quote, as often as you need up to the quote total. Each advance follows the VAT rates of the quote, and the final invoice lists every advance as a deduction.
Without it: the advance is a separate invoice that someone has to remember to take off the final one.
Frequently asked questions
Not yet. Check-in and check-out becomes mandatory for building sites of 500,000 euro or more, excluding VAT, on 1 April 2027. Ekeko's registration with the social security service is built for cleaning today. Until the new date, building sites keep using Checkinatwork.
Yes, you choose how two phases depend on each other, for example that the next one starts when the first finishes or together with it. You can add days of waiting, say for concrete to cure, or negative days for overlap. A move that breaks a link still goes through, with a warning.
You see it before you invoice. On a fixed-price job the hours and materials booked are listed as possible extra work, and you decide per job whether to invoice them on top of the quote. Where a quote line carries planned time, it also shows hours booked against hours quoted.
No, cost and margin figures need their own right. In the standard roles admins and managers have it and technicians do not, and technicians do not see the project list at all. They open the jobs assigned to them on their phone. You can give the right to other roles in the role settings.
They come from different data, so Ekeko shows both side by side. The costing figure uses approved hours at your internal hour cost, the materials booked on the work orders and what those work orders bill. The accounting result uses the invoices and supplier invoices booked on the project, so subcontractor invoices only show there.
Ready to plan your next site on one timeline?
Bring one of your running projects and we set up its phases, link them on the timeline and show you where the slack is.