Stop typing deliveries and counts in afterwards. Book them on the spot.
Deliveries, counts and picks are written on paper first, and the system hears about them later. In the warehouse app each step is booked on a phone while it happens, from receiving and counting to picking, moving and getting a delivery signed.
1 line is still short. Closing accepts it as final.
The remainder is recorded as not coming, so those lines show as closed on the order.
The Ekeko warehouse app is for the people who receive, count, pick and move stock, and want it booked on the spot. On a phone they scan to find an article, receive a delivery against its order and count the shelf. They also pick an order, move goods to a shelf or van and have a delivery signed.
What's all in there?
A phone in the warehouse takes over the paper and the typing from the dock to the customer's signature.
One scan tells you what the box is and where its stock sits.
Nobody knows every article by sight, and a box with an unfamiliar label means a walk to the desk. Scan it with the phone camera or a hand scanner, or type the code, and the app shows the article with its stock per location. A code Ekeko does not know yet can be attached to the right article.
Without it: an unknown box waits on the shelf until someone who knows the article walks by, or the wrong article gets booked.
The delivery is booked at the dock, against the order it belongs to.
A delivery is checked against the paper and booked afterwards, with lot numbers and expiry dates typed in by hand. In the app you scan each article against its purchase order, and a GS1 label fills in the lot, expiry date and serial number it carries. A short delivery stays open until the rest arrives.
Without it: a short delivery is noticed only when the shelf runs empty, and nobody can say which lot a box came from.
1 line is still short. Closing accepts it as final.
The remainder is recorded as not coming, so those lines show as closed on the order.
Every difference shows while you count, and completing the count corrects the stock.
A count on paper means typing the numbers in afterwards, and the differences show up only then. Pick a stock count, scan each article and add to its counted total, or replace the total after a miscount. Each line shows what the books hold and the difference, and completing the count puts the stock on what you counted.
Without it: the system keeps saying five while the shelf holds three, and an order gets promised from stock that is not there.
The counted total becomes this number.
The delivery note builds itself while you pick, and finishing books it.
Orders are picked from a printed list and the delivery note is typed afterwards from whatever ended up in the box. Open a customer order, put it in your name and scan along the lines in walking order. Goods missing on the shelf are reported to whoever raised the order, and finishing books the stock out.
Without it: a box leaves with the wrong article or quantity, and the delivery note describes what was meant to be in it.
Goods moved to another shelf or a van are booked as you move them.
A part goes into a van and the books still say it is on the warehouse shelf. Scan the shelf or van you take from, then the one you put the goods on, then the goods. Each confirmation books its own stock move at once, and the route stays set for the next article.
Without it: a technician drives off with parts nobody booked, and the next order is promised stock that is no longer there.
The recipient signs on the phone and the signed delivery note is ready.
A signed paper gets lost between the van and the office, and nobody can say later what was refused. On the phone the recipient confirms what arrived, with a reason for anything refused, and signs. The signed delivery note opens as a PDF to download, share or print.
Without it: nobody can show who received the goods, or that part of them was refused, once the paper goes missing.
Frequently asked questions
No. The phone camera reads EAN, UPC, Code 128, Code 39, ITF and QR codes, on an iPhone as well. A Bluetooth or USB hand scanner that types like a keyboard works too, and any code can be typed.
The app needs a connection to book. A bar at the top says when the phone is offline, and receiving, counting, picking, moving and signing are not saved for later. Carry on once the connection is back.
Scanning only fills in the count sheet. The stock changes when the count is completed, which puts each counted line on the number counted and keeps the correction as a stock move you can look back on. Until then a wrong total can be replaced.
Starting an order puts it in your name, and a colleague who opens it sees who is picking. They can take it over, and what was already picked stays in the delivery. Handing the order back keeps your picks too, so the next person carries on where you stopped.
You record the delivery as handed over without a signature and pick a reason: nobody was there to sign, the recipient would not sign, left at the agreed place or another reason. The delivery stays on the "To sign" list, so it can still be signed later.
Ready to book stock at the shelf?
In the demo we book in a delivery, pick a customer order and get the delivery note signed, all on a phone.