Does Ekeko connect to my bank?

No, you upload the CODA file your bank exports, and Ekeko proposes which invoice each payment belongs to. It reads CODA only and does not look into your bank account. You confirm each match, and the payment is registered on the invoice.

Can my accountant work with what I enter in Ekeko?

Yes, you download the accountant export, one ZIP with a CSV per journal and the PDF and UBL file of every booked sales invoice. If your accountant works in Exact Online, Ekeko can also book your sales invoices there and pull in the supplier invoices Exact receives.

Can my first employee work in Ekeko without seeing everything?

Yes, each person gets a role that decides what they can see and do, and you can hide cost prices from a role. A change to a role applies at once, without logging in again. Start with the ready-made roles or build your own.

What happens to the invoices I still have open when I switch?

You enter them as open items with their due dates in your opening balance, so reminders, the ageing report and payment matching work from day one. Customers, suppliers, articles and contracts come in through the import wizard from a CSV or Excel file.

Can I use Ekeko on my phone when I am at a customer's?

Yes, the field app runs in the browser of your phone or tablet, with nothing to install from an app store. You see your jobs, register hours and photos, and let the customer sign on the screen. Hours, photos and the signature keep working without signal.

Self-employed & SMEs

Quote, invoice and chase late payers in one system.

Customers, jobs, sales and supplier invoices and bank statements share one system. Ekeko saves you the retyping, sends the reminders and matches the payments, so a small team keeps up as the business grows.

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DashboardDeze maand

Omzet€ 48.25012%

Betaald€ 41.9008%

Offertes143

Omzet per maandDetails

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In short

Ekeko for Belgian self-employed people and SMEs puts quotes, invoices, planning and customers in one system. Beside a customer's mail you see their quotes, invoices and open jobs. Ekeko reminds late payers, proposes which invoice each payment in your bank's CODA file belongs to and forecasts your cash weeks ahead.

What's all in there?

From the first mail to the bank statement, one system tracks what you are owed and what you owe.

Everything beside the mail

A customer's mail shows their quotes, invoices and open jobs beside it.

Connect a Microsoft 365 or Google mailbox and every mail is filed with its customer, with their open deals, latest quotes and invoices and open jobs beside it. Missing company details can be filled in from the KBO register.

Without it: the quote is in one tool, the invoice in another and the mail in your inbox.

Signed, planned, invoiced

Plan from the signed quote, invoice when the job is done.

When the customer signs, you turn the quote into a work order and plan it on the board. The finished job waits on the ready-to-invoice list, and you turn it into a draft invoice. Booked invoices go out over Peppol through your Billit account.

Without it: the quote is retyped into a job, and the job is retyped into an invoice.

TriggerOfferte aanvaardDigitaal getekend

Werkbon aangemaaktZonder overtypen

Werk afgerondFactureerbare werkbon

Klaar om te facturerenOp de factureerlijst

Factuur geboektMeteen in de boekhouding

Chasing and matching

Ekeko reminds late payers and matches payments to your invoices.

Set the days after the due date and each reminder goes out from your own mailbox. Upload the CODA file from your bank and Ekeko proposes which invoice each payment belongs to. You confirm the match, and the payment is registered on the invoice.

Without it: you chase late payers from memory and tick off payments against the bank statement by hand.

Factuur FAC-2026/031Vervaldatum 14/09 · € 1.452,00

SchemaAanmaningsniveau 1Je eigen mailbox, na 7 dagen

Aanmaningsniveau 2Na 14 dagen, tenzij betaald

VoorstelBetaling € 1.452,00CODA · +++202/6000/03125+++

Afgepunt: FAC-2026/031Jij bevestigt de koppeling

Read, then checked

The PDF becomes a supplier invoice that you only have to check.

Upload a supplier's PDF and Ekeko fills in the lines and amounts, then proposes the cost account from that supplier's earlier invoices. It compares an invoice with its order and delivery when there are any, and flags one that looks like an invoice you already have.

Without it: supplier invoices are typed in by hand, and an invoice that arrives twice gets paid twice.

Bestelling geplaatstNaar de leverancier

Bevestiging gelezenAI leest de leverancier

In voorraadOntvangen met de magazijnapp

ControleFactuur gecontroleerdJe ziet alleen wat niet klopt

Weeks ahead

You see in advance which week your bank balance runs lowest.

The forecast starts from your bank balance, adds open invoices on the day each customer usually pays, and subtracts supplier invoices, VAT and fixed amounts such as rent and wages on their due dates. Ask Ekeko in plain words and it answers from the same figures.

Without it: you find out the account is low on the day a payment is due.

FAQ

Frequently asked questions

Ready to follow a quote from signature to payment?

Book a demo and we follow one quote from the customer's signature to the payment on your bank statement.

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