Ring up a sale once and the stock follows by itself.
The till is one machine, the stock another and the invoice a third, so the same sale gets typed again and again. In Ekeko the sale takes the article out of stock and a company customer gets the invoice at the counter.
A till receipt does not let a business deduct the VAT, so this sale goes out as an invoice with the VAT number on it.
The Ekeko till is for shops that sell at a counter and want the stock and the invoices to follow. A sale takes its article out of stock and a company customer gets the invoice at the counter. The till asks for serial numbers, guards your minimum margin and shows the difference when you count the drawer.
What's all in there?
One sale at the counter takes the article out of stock and gives a company customer its invoice.
The serial number is on the ticket before the machine leaves the counter.
A laptop leaves without its serial number noted, and a warranty claim months later has nothing to start from. The till asks for the serial number when the machine lands on the ticket and blocks payment until it is filled in. Scan that number later and the till shows when the machine was sold, its warranty and its repairs.
Without it: a machine comes back under warranty and nobody can say when it was sold or who bought it.
One serial number is still missing.
Pay € 854,26The till works out the change, split payments and cash rounding.
A customer pays half in cash and half by card, and the cashier works out the change and the five-cent rounding by hand. Add as many payments to a ticket as you need and the payment screen shows what is left and the change due. When a private customer pays everything in cash, the total rounds to five cents.
Without it: the change is worked out in someone's head and the drawer is a few cents off by the evening.
The invoice for a company customer is made before they leave the counter.
A company buys at the counter and wants an invoice with its VAT number, so someone retypes the sale afterwards. Pick or create the customer at the counter and the till raises the invoice, books it and registers the payments. It happens by itself when the customer has a VAT number, and on request for a private customer.
Without it: the invoice for a company gets written days later and the customer phones to ask where it is.
A till receipt does not let a business deduct the VAT, so this sale goes out as an invoice with the VAT number on it.
A discount below your minimum margin needs someone who may approve it.
A friendly discount takes a laptop's margin to almost nothing and nobody at the counter sees it. Each line keeps the cost the article had at the sale and shows the margin to whoever may see costs. A discount below the minimum margin you set goes back to the old price, unless the user may override it.
Without it: a deal that looked good at the counter turns out to have earned almost nothing when you check the month.
The line is back at the price it had before.
Back to the ticketThe stock goes down with each sale and back up with a refund.
The shelf holds one laptop while the system still says three, because sales are only subtracted when somebody gets round to it. Every line of a sale takes its article out of the stock location you set on the register, and a refund puts it back. A product button shows how many are left once there are three or fewer.
Without it: the stock list still shows a laptop that was sold this morning, so the next customer is promised one you do not have.
Pick what is coming back and set how many of each.
The till shows the difference when you count the drawer at closing.
Every evening somebody adds up receipts and payouts to see if the drawer is right. You open with a counted float and give a reason for each cash in and out, so closing shows the difference from the expected cash. The daily report shows turnover and VAT per rate, and closing books the takings in your accounts.
Without it: the drawer is short and nobody can say whether it was a payout, a mistake or a sale.
Frequently asked questions
An ordinary article sells anyway and the stock level goes negative, a sign that the shelf needs counting. A machine with a serial number is refused when it is not in stock.
Pick or create the customer on the ticket. A customer with a VAT number gets the invoice automatically and a private customer can ask for one. The invoice is booked with the payments registered, and a refund for a customer with a VAT number becomes a credit note.
Set up a register for each counter. Every register has its own session, drawer count, stock location and payment methods, and only one session can be open on a register at a time. Colleagues on the same register are credited per line as the seller.
The webshop checks the live stock of the shop warehouse before it takes an order. Point the register at that warehouse and every till sale lowers the stock the webshop sees, so both sell from one count.
The till does not talk to the card terminal. Take the payment on your own terminal, then confirm the amount at the till, which records it as a card payment and counts it in the day report.
Ready to ring up a sale only once?
In the demo we ring up a laptop with a serial number, take a split payment and close the register with the day report.